Meeting FAQs | aad.org

Frequently asked questions

Expand the menu items below to learn more about each category of information at the 72nd Annual Meeting.

General information

When and where is the 2014 Annual Meeting?

March 21-25, 2014

Colorado Convention Center

14th St., Denver, CO 80202

When do scientific sessions start at the meeting?

The first scientific session will begin at 7 a.m. on Friday, March 21, 2014, but registration opens at 12 p.m. (MDT) on Thursday, March 20, 2014.

When does the last session end?

Sessions end on Tuesday, March 25, 2014 at 5:30 p.m.

What sessions can I attend?

View a grid that details session access for specific registration categories. Session fees are also listed.

What language is the meeting presented in?

The official language of the meeting is English.

I need a letter of invitation, where can I get it?

For international registrants, a letter of invitation is emailed to the address provided during registration as soon as registration for the meeting is completed online.

Where can I eat at the convention center?

The AAD Bistro will be open Saturday, March 22 through Monday March 24 from 11 a.m. to 2 p.m. in the exhibit hall D. To reserve tickets and view menus, go to www.aadbistro.com. There will also be concession stands and restaurant areas open in the lobbies Friday through Tuesday.

How can I reserve a scooter?

To reserve a scooter for use during scientific session hours, check the “ADA mobile” box under the "personal information" page of your online registration. A member of the Meetings and Conventions staff will follow up with you. While on site, scooters can be rented at the Business Center of the Colorado Convention Center.

Twenty-four hour mobility service is available by contacting Scootaround at (888) 441-7575.

Do you offer tours?

No, but ask your hotel concierge for tour information.

Do you offer child care?

No, but ask the concierge at your hotel for options.

Is there a nursing mother’s room?

Yes, the nursing mother’s room can be found near First Aid in Lobby A.

Where can I get Denver city information?

City information can be found at www.denver.org. 

What is the proper dress/attire for the meeting?

Business casual is appropriate for the meeting. Some meeting rooms might feel cold, so a sweater or light jacket might be helpful. Wear comfortable shoes because the convention center is large.

Are there any volunteer opportunities for the Academy?

Yes, view more information about all the AAD has to offer. For volunteer opportunities occurring specifically at the Annual Meeting, see the Dermatology in Action Web page.   

Can I make a donation to the Academy?

Absolutely! Donations can be made on site at the AAD Resource Center (booth #3714) located in the exhibit hall or online.

Where can I post job listings for my practice?

Go here for more information, or while onsite at the meeting, visit the AAD Resource Center Booth #3714 in the exhibit hall.

Where can I get conference recordings?

Learn more here about 72nd Annual Meeting Conference Recordings. While on site at the meeting, speak with a BlueSky representative or go to the AAD Resource Center Booth #3714 for more information. Click here to view a listing of sessions that will be recorded.

What are non-CME PIPs (Promotional Information Programs)?

Sponsoring companies pay the Academy a right-to-host fee. The PIP programs do not qualify for Continuing Medical Education (CME) credit and are not part of the Academy's Annual Meeting as planned  by the its Scientific Assembly Committee. PIPs are independent non-CME industry sponsored programs taking place from March 20-23 in Denver, Colo. All content of the programs are under the control of the sponsoring company. Learn more here about the PIPs, including a list of programs with dates, times, and  locations.

Registration

When do registration and housing open?

Please see the deadlines page for important meeting dates.

When does registration close?

Discounted registration ended Feb. 12, 2014 at 12 p.m. (CT). Advance registration will close March 12, 2014 at 12 p.m. (CT). 

How much are the registration fees?

Fees vary by category. Please view the fees and session access grid for more information.

When does discounted registration end?

Discounted registration ended on Feb. 12, 2014 at 12 p.m. (CT). This is also the date you needed to register by to receive your meeting materials in the mail prior to the meeting.

What type of payment do you accept when registering?

When registering via the online registration and housing system, we can only accept credit card payment (Visa, Mastercard, and American Express).

If you're registering on site at the meeting, we accept cash (U.S. dollars), personal checks in U.S. funds, endorsed travelers checks, and credit cards (Visa, Mastercard, and American Express).

I am not a member of the AAD. How can I register?

View our non-member registration information to determine which registration category applies to you. Once you find the correct category follow, the steps to become registered.

When are the cancellation dates for registration and housing?

The cancellation deadline dates for registration are not the same as for housing booked through the AAD. Please review the deadline dates as well as the housing and travel pages for full details.

I’m registered as an attendee but didn’t receive my materials in the mail. What should I do?

Should your materials not arrive prior to leaving home for the meeting, a new set of registration materials can be picked up on site at the registration counters beginning Thursday, March 20 at 12 p.m.

Is there a listing of registered attendees?

Yes, a listing of all registered attendees can be found here.

Is there an exhibit hall-only pass?

We do not offer an exhibits only pass. To view the exhibit hall, you must register for the entire meeting.

Do you have a day pass available?

Yes, we have a day pass that is available to only those who qualify for the non-member physician category. Only one day pass per meeting is allowed and must be purchased on the day of use. The day pass fee for the 2014 Annual Meeting is $750. 

Housing and travel

How do I book a hotel room?

Reservations must be made online in conjunction with registration.

What is the deadline to make a reservation?

Feb. 26, 2014 at 12 p.m. (CT)

What is the hotel cancellation policy?

Please see the housing page for a detailed explanation of this policy.

Where can I view a listing of official AAD hotels and a map?

A listing of affiliated hotels and an area map can be found here. 

Which hotel is the headquarters hotel?

Hyatt Regency Denver

650 15th Street, Denver, CO

denverregencyhyatt.com

Where can I find the AAD shuttle schedule?

The shuttle schedule will be posted here a few weeks prior to the meeting. On site, the schedule can be found in the information bins and via the mobile app.

Education

What sessions can I attend?

View a grid that details session access for specific registration categories. Session fees are also listed.

How can I access the meeting handouts?

Meeting handouts can be viewed here or via the session handouts icon on the meeting mobile app.

Who is the guest speaker at the plenary session?

David C. Page, director of the Whitehead Institute, is speaking about "Rethinking the Pristine X and Rotting Y Chromosomes."

How many CME credits are available for the 72nd Annual Meeting?

A maximum of 47 AMA PRA category 1 credits can be earned at the meeting.

How do I claim CME?

CME credit is awarded based on participation in the learning activities. CME credits can be claimed online at www.aad.org/cme/claim during the meeting and up to four weeks post meeting. Credit is calculated on a ¼-hour basis and will be reflected on member transcripts within four to six weeks after the meeting.

I'm a PA/NP. How do I claim my credit for the meeting?

You will need to record your hours of attendance online at www.aad.org/cme/claim and turn in your CME Attendance Certificate to your licensing organization.  The Academy is not accredited to offer credit to PAs, NPs or RNs.  To determine if activities offer AMA PRA Category 1 Credit™ for your licensing, continuing education or certification needs, please contact the relevant organizations directly. 

How do I claim MOC credit?

If you attended a MOC self-assessment workshop at the Annual Meeting, the self-assessment credits earned will be reflected on member transcripts within four to six weeks after the meeting. You do not need to submit a claim for MOC credit. For more information about MOC requirements, please visit the American Board of Dermatology website at www.abderm.org

How are the "Hot Topics" sessions decided?

The Hot Topics are created by the Scientific Assembly Committee (SAC) chair. When registration opens for the Annual Meeting, the Hot Topic list is available for meeting attendees to vote on which topics they would like to see presented at the meeting. The session director then chooses the topics that received the most votes and they are presented at the meeting.

When is the Gross and Micro Symposium?

The Gross and Microscopic Dermatology Symposium will be held on Friday, March 21, 2014 and Saturday, March 22, 2014 from 9 a.m. to 5 p.m. in room 207.

Who are the Named Lectureship winners?

  • 2014 Lila and Murray Gruber Memorial Cancer Research Award and Lectureship: Lynda Chin, MD
  • 2014 Clarence S. Livingood, MD, Award and Lectureship: Jack S. Resneck, Jr., MD
  • 2014 Marion B. Sulzberger, MD, Memorial Award and Lectureship: Anthony Eugene Oro, MD, PhD

I’d like to submit a poster/abstract submission for the Annual Meeting. Where can I do this?

The deadline to submit materials has passed. Please consider submitting materials for a future Summer or Annual meeting.

I have an idea for a new session. What is the next step for me to take?

Click here to visit the session application website. Please note, a log-in is required. 

In the exhibit hall

How can I find out who is exhibiting at the meeting?

The current listing of exhibitors can be found here.

What are the exhibit hall hours?

Saturday, March 22, 10 a.m.-5 p.m.

Sunday, March 23, 10 a.m.-5 p.m.

Monday, March 24, 10 a.m.-5 p.m.

Where are the poster exhibits?

They are located in Hall A of the convention center.

Who are the poster award winners?

The poster award winners will be announced on Sunday, March 23.

Is there a reception in the exhibit hall?

There is no reception in the exhibit hall at the Annual Meeting.

Is there an exhibit hall-only pass?

We do not offer an "exhibits only" pass. To view the exhibit hall, you must register for the entire meeting.

Events

What events are taking place during the meeting?

A listing of Councils, Committees, and Task Forces functions and Affiliate and Reunion Group functions can be found here.

Is there a welcome reception for the meeting?

No, we do not have a welcome reception.

Is there a career networking event at the Annual Meeting?

Yes, there is a Career Networking Breakfast at the Hyatt Regency Denver, Capitol 1-3 on Saturday, March 22 at 8 a.m.

Meeting mobile app

When will the mobile app for the meeting be available?

The app will be available for download a few weeks prior to the start of the meeting. Information will be updated at www.aad.org/mobile as it becomes available.

How do I download the mobile app?

When it's available, the mobile app can be downloaded at www.aad.org/mobile or by searching in the Apple store or Google Play store.

How do I update the mobile app with the latest information?

While connected to the Internet, if an update is available you will be prompted to update when you open the app.

I don’t have an Apple or Android smart phone. How can I access the meeting app?

The app is only available on Apple or Android devices. To access the mobile-ready version of the app, visit www.aad.org/mobile.   

Membership

Can I become a member on site at the meeting?

No, but you can visit the AAD Resource Center, Booth 3714 for information about membership.

Can I receive a refund on registration fees if I reinstate my membership?

No, your membership affiliation at the time of registration cannot be adjusted after registration is complete.

What is available at the AAD Resource Center?

The AAD Resource Center contains information about Academy membership, as well as applications and information about Academy services and products. Staff will be available during regular exhibit hall hours to answer questions. 

How can I apply for membership?

For information regarding AAD membership click here or visit the AAD Resource Center while onsite at the meeting in the exhibit hall, booth number 3714. 

For faculty

What are the presentation upload start and end dates?

Upload start date: Friday, Feb. 7, 2014

Upload end date: Friday, March 14, 2014. After this time, bring presentations to the speaker ready room 401-403 (CC) to upload.

How can I upload my presentation before the meeting?

Log into AAD Faculty Manager and choose the audio visual tab to begin.

Where should I go if I have any questions about my session at the meeting?

There will be an AAD staff member in the Speaker Ready Room (Room 401-403) to answer any questions you may have.

For exhibitors

Who is the general service contractor?

The official general service contractor is Freeman.

General questions regarding any services should be directed to:

Freeman

4493 Florence Street

Denver, CO 80238-24779

Phone: (303) 320-5100

Fax: (469) 621-5614

Email: FreemanDenverES@freemanco.com

Exhibitor designated contractors:

If an exhibitor is planning to use an outside contractor, the Academy must receive written notification from the exhibiting company about the name, address, and telephone number of its designated outside contractor and the name of the designated contractor’s supervisor who will be responsible for onsite work in the exhibit area no later than Feb. 8, 2014. A non-official contractor form will be included in the Exhibitor Service Manual. Notice from the contractor shall not be considered sufficient evidence of the contractual relationship between the service company and exhibitor.

Is there an attendee registration mailing list available?

The Academy provides advance- and post-meeting registration mailing lists. The lists are available for rental for a one-time-use only basis. This offer is available exclusively to confirmed exhibitors of the 72nd Annual Meeting. The order form is available by accessing our exhibitor resources.  

Where can I find sponsorship, promotional, and advertising opportunity information?

Information for sponsorship, promotional, and advertising is available here.

What were the attendance numbers for the 2013 Annual Meeting in Miami, Fla.?


Physician (Member, Non-Member, Day Pass, Int'l Scholar)...............6,544
Resident/Medical Student/Applicant for Membership......................3,808
RN/NP/PA/Office Staff.................................................................663
Spouse/Guest............................................................................1,042
Press........................................................................................111
Exhibitor Reps...........................................................................6,323
Adjunct, Non Member-Non Physician............................................929
TOTAL......................................................................................19,420

How do I book a hotel room or register exhibitor representatives?

Exhibitors can complete their registration and book housing here

What are the on-site exhibitor registration hours?

Thursday, March 20, 8 a.m.-6 p.m.

Friday, March 21, 8 a.m.-6 p.m.

Saturday, March 22, 7 a.m.-5 p.m.

Sunday, March 23 through Monday, March 24, 8 a.m.-5 p.m.

What sessions can exhibitors attend?

Exhibitors can access Plenary, unrestricted symposia, and electronic posters with an exhibitor badge.

How can I find out who is exhibiting at the meeting?

The current listing of exhibitors is available on the AAD website. 

What are the exhibit hall hours?

Saturday, March 22, 10 a.m.-5 p.m.

Sunday, March 23, 10 a.m.-5 p.m.

Monday, March 24, 10 a.m.-5 p.m.

Is there a reception in the exhibit hall?

There is no reception in the exhibit hall at the Annual Meeting.

How can I view a listing of attendees?

A list of all registered attendees can be found here

Where is the exhibitor service desk?

A service center located in the back of the exhibit hall C will be staffed by representatives of all official contractors and will be open on Wednesday, March 19, 2014 through Wednesday, March 26, 2014.

Press

How can I register to attend the meeting?

Only individuals who are acting in an editorial capacity for a recognized print, online, or broadcast news organization may register as press. To qualify for a press badge, press must complete the online application for press credentials and submit bylined samples of their work. If you have attended a previous scientific meeting of the Academy, provide bylined samples of your coverage from that meeting. If you have not attended a scientific meeting of the Academy, submit bylined samples of your coverage of the specialty of dermatology. Freelance writers must submit a letter of assignment on the news organization’s letterhead. Within seven to 10 days of receipt, applications are reviewed. Notification of your registration status will be e-mailed to you.

Where will the press office be at the meeting and what are the hours?

The press office will be in Room 303. and will be open Friday, March 21st from 7am - 5pm and Saturday, March 22 thru Monday, March 24 from 8am - 5pm.

What sessions can I attend?

Registered press have access to focus sessions, symposia, forums, discussion groups, and poster discussion groups after all meeting attendees have been seated. They also have access to workshops, courses, and restricted sessions (exceptions listed in press guidelines) after all ticketed attendees have been seated. Access also includes the technical exhibits and the electronic poster exhibits during regular business hours.


























Have an additional question about registration? Email us at registration@aad.org. 

Have a general question about the meeting? Email us at am2014askme@aad.org.

 




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