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Frequently asked questions

Expand the menu items below to learn more about each category of information at the 2014 Summer Academy Meeting.

General information

When and where is the 2014 Summer Academy Meeting?

August 6-10, 2014

Hyatt Regency

151 E Upper Wacker Dr, Chicago, IL 60601

When do scientific sessions start at the meeting?

The first scientific session will begin at 7:30 a.m. on Thursday, August 7, 2014, but registration opens at 12 p.m. (CT) on Wednesday, August 6, 2014.

When does the last session end?

Sessions end on Sunday, August 10, 2014 at 12 p.m. noon.

What sessions can I attend?

View a grid that details session access for specific registration categories and fees. The session access grid is pulled from the electronic program which will be available online mid-May.

What language is the meeting presented in?

The official language of the meeting is English.

I need a letter of invitation, where can I get it?

For international registrants, a letter of invitation is emailed to the address provided during registration as soon as registration for the meeting is completed online.

How can I reserve a scooter?

You may reserve a scooter through the Academy free of charge to use strictly during official meeting hours by checking the “ADA Mobile” box under the Profile Information page while completing your registration online. An AAD staff member will follow up with you to confirm your request.

Do you offer tours?

No, but you can ask the hotel concierge for tour information.

Do you offer child care?

No, but ask the concierge at your hotel for options.

Where can I get Chicago city information?

City information can be found at www.choosechicago.com. 

What is the proper dress/attire for the meeting?

Business casual is appropriate for the meeting. Some meeting rooms might feel cold, so a sweater or light jacket might be helpful. It is also a good idea to wear comfortable shoes.

Can I make a donation to the Academy?

Absolutely! Donations can be made at the meeting at the AAD Resource Center located in the exhibit hall or online.

Registration

When does registration and housing open?

Please see the deadlines page for important meeting dates.

When does registration close?

Discounted registration and housing closes on July 9, 2014 at 12 p.m. (CT). Advance registration will remain open until July 30, 2014 at 12 p.m. (CT). 

How much are the registration fees?

Fees vary by category. Please view the fees and session access grid for more information.

When does discounted registration end?

Discounted registration ends July 9, 2014 at 12 p.m. (CT). This is also the date you needed to register by to receive your meeting materials in the mail prior to the meeting.

What type of payment do you accept when registering?

When registering via the online registration and housing system, we can only accept credit card payment (Visa, Mastercard, and American Express).

If you're registering on site at the meeting, we accept cash (U.S. dollars), personal checks in U.S. funds, endorsed travelers checks, and credit cards (Visa, Mastercard, and American Express).

I am not a member of the AAD. How can I register?

View our non-member registration information to determine which registration category applies to you. Once you find the correct category follow, the steps to become registered.

When are the cancellation dates for registration and housing?

The cancellation deadline dates for registration are not the same as for housing booked through the AAD. Please review the deadline dates as well as the housing page for full details.

I’m registered as an attendee but did not receive my materials in the mail. What should I do?

Should your materials not arrive prior to leaving home for the meeting, a new set of registration materials can be picked up on site at the registration counters beginning Wednesday, August 6 at 12 pm noon.

Is there a listing of registered attendees?

Yes, a listing of all registered attendees can be found here.

Is there an exhibit hall-only pass?

We do not offer an exhibits only pass. To view the exhibit hall, you must register for the entire meeting.

Do you have a day pass available?

No, we do not have a day pass available at the Summer Meeting .

Housing and travel

How do I book a hotel room?

Reservations must be made online in conjunction with registration.

What is the deadline to make a reservation?

July 9, 2014 at 12 noon (CT)

What is the hotel cancellation policy?

Please see the housing page for a detailed explanation of this policy.

Education

What sessions can I attend?

View a grid that details session access and fees for specific registration categories. The session access grid is pulled from the electronic program which will be available online mid-May.

How can I access the meeting handouts?

When available, meeting handouts will be accessible online at www.aad.org/handouts and via the meeting mobile app.

Who is the guest speaker at the plenary session?

Dr. Jeffrey Bauer speaking on A Realistic Update on Health Reform: Responding to Challenges and
Opportunities.

How many CME credits are available for the 2014 Summer Academy Meeting?

A maximum of 29 AMA PRA category 1 credits can be earned at the meeting.

How do I claim CME?

CME credit is awarded based on participation in the learning activities. CME credits can be claimed online at www.aad.org/cme/claim during the meeting and up to four weeks post meeting. Credit is calculated on a ¼-hour basis and will be reflected on member transcripts within four to six weeks after the meeting.

I'm a PA/NP. How do I claim my credit for the meeting?

You will need to record your hours of attendance online at www.aad.org/cme/claim and turn in your CME Attendance Certificate to your licensing organization.  The Academy is not accredited to offer credit to PAs, NPs or RNs.  To determine if activities offer AMA PRA Category 1 Credit™ for your licensing, continuing education or certification needs, please contact the relevant organizations directly. 

How do I claim MOC credit?

If you attended a MOC self-assessment workshop at the Summer Academy Meeting, the self-assessment credits earned will be reflected on member transcripts within four to six weeks after the meeting. You do not need to submit a claim for MOC credit. For more information about MOC requirements, please visit the American Board of Dermatology website at www.abderm.org

Who is the Everett C. Fox Lectureship recipient?

The 2014 Summer Academy Meeting Fox Lectureship recipient is Timothy Berger, speaking on “Immunology in Office Dermatology.”

I’d like to submit a poster/abstract submission for the Annual Meeting. Where can I do this?

The deadline to submit materials has passed. Please consider submitting materials for a future Summer or Annual meeting.

I have an idea for a new session. What is the next step for me to take?

Click here to visit the session application website. Please note, a log-in is required. 

In the exhibit hall

How can I find out who is exhibiting at the meeting?

The current listing of exhibitors can be found here.

What are the exhibit hall hours?

Friday, August 8, 10 a.m.-6 p.m.

Saturday, August 9, 10 a.m.-5 p.m.

Where are the poster exhibits?

They are located on the Gold Level, East Tower, Grand Ballroom C/D North of the Hyatt Regency.

Is there a reception in the exhibit hall?

Yes, a welcome reception will be held in the exhibit hall on Friday, August 8th from 5 p.m. -6 p.m.

Is there an exhibit hall-only pass?

We do not offer an "exhibits only" pass. To view the exhibit hall, you must register for the entire meeting.

Events

What events are taking place during the meeting?

A listing of Councils, Committees, and Task Forces functions and Affiliate and Reunion Group functions can be found here and on the Event Listing icon on the mobile app.

Is there a reception in the exhibit hall?

Yes, a welcome reception will be held in the exhibit hall on Friday, August 8th from 5 p.m. -6 p.m.

Is there a career networking event at the Summer Academy Meeting?

No, but employment opportunity information can be found here.

Meeting mobile app

When will the mobile app for the meeting be available?

The app will be available for download a few weeks prior to the start of the meeting. Information will be updated at www.aad.org/mobile as it becomes available.

How do I download the mobile app?

When it's available, the mobile app can be downloaded at www.aad.org/mobile or by searching in the Apple store or Google Play store for AAD.

How do I update the mobile app with the latest information?

The app will automatically update on its own when connected to the internet.

I don’t have an Apple or Android smart phone. How can I access the meeting app?

The app is only available on Apple or Android devices. When available you can access the mobile-ready version of the app at www.aad.org/mobile.   

Membership

Can I become a member on site at the meeting?

No, but you can visit the AAD Resource Center for information about membership.

Can I receive a refund on registration fees if I reinstate my membership?

No, your membership affiliation at the time of registration cannot be adjusted after registration is complete.

What is available at the AAD Resource Center?

The AAD Resource Center contains information about Academy membership, as well as applications and information about Academy services and products. Staff will be available during regular exhibit hall hours to answer questions. 

How can I apply for membership?

For information regarding AAD membership click here or visit the AAD Resource Center while at the meeting in the exhibit hall

For faculty

What are the presentation upload start and end dates?

Upload start date: Friday, July 11, 2014

Upload end date: Friday, August 1, 2014. After this time, bring presentations to the speaker ready room Columbus Hall GH to upload.

How can I upload my presentation before the meeting?

Log into AAD Faculty Manager and choose the audio visual tab to begin.

Where should I go if I have any questions about my session at the meeting?

There will be an AAD staff member in the Speaker Ready Room Columbus Hall GH to answer any questions you may have. The speaker ready room will be open during the following times:


Wednesday, August 6, 12 p.m. - 6 p.m.

Thursday, August 7, 7 a.m. - 5 p.m.

Friday, August 8, 7 a.m. - 5 p.m.

Saturday, August 9, 7 a.m. - 5 p.m.

Sunday, August 10, 7 a.m. - 11:30 a.m.

For exhibitors

Who is the general service contractor?

The official general service contractor is Freeman.

General questions regarding any services should be directed to:

Freeman

5040 West Roosevelt Rd.

Chicago, IL 60644

Phone: (773) 379-5040

Fax: (773) 379-9879

Email: FreemanChicagoES@freemanco.com

Exhibitor designated contractors:

If an exhibitor is planning to use an outside contractor, the Academy must receive written notification from the exhibiting company about the name, address, and telephone number of its designated outside contractor and the name of the designated contractor’s supervisor who will be responsible for onsite work in the exhibit area no later than June 27, 2014. A non-official contractor form will be included in the Exhibitor Service Manual. Notice from the contractor shall not be considered sufficient evidence of the contractual relationship between the service company and exhibitor.

Is there an attendee registration mailing list available?

The Academy provides advance- and post-meeting registration mailing lists. The lists are available for rental for a one-time-use only basis. This offer is available exclusively to confirmed exhibitors of the 2014 Summer Academy Meeting. The order form will be available by accessing the exhibitor resources beginning May 2014.  

Where can I find sponsorship, promotional, and advertising opportunity information?

Information for sponsorship, promotional, and advertising is available here.

What were the attendance numbers for the 2013 Summer Academy Meeting in New York?


Physician........................................................................
1,510
Resident/Medical Student/Fellow/AAD Graduate Member.......    432
PA/NP............................................................................ 81
Office staff/RN................................................................. 30
Spouse/guest.................................................................. 241
Press.............................................................................. 32
Exhibitor reps..................................................................
917
Non-member non-medical personnel..................................
110
Total.............................................................................. 3,353

How do I book a hotel room or register exhibitor representatives?

Exhibitors can complete their registration and book housing beginning in May

What are the on-site exhibitor registration hours?

Wednesday, August 6, 12 a.m.-5 p.m.

Thursday, August 7, 8 a.m.-5 p.m.

Friday, August 8, 8 a.m.-6 p.m.

Saturday, August 9, 8 a.m.-5 p.m.

What are the exhibit installation hours?

Wednesday, August 6, 8 a.m.-5 p.m.

Thursday, August 7, 8 a.m.-5 p.m.

What are the exhibition hours?

Friday, August 8, 10 a.m.-6 p.m.

Saturday, August 9, 10 a.m.-5 p.m.

What are the exhibitor dismantle hours?

Saturday, August 9, 5 p.m.-8 p.m.

Sunday, August 10, 8 a.m.-12 p.m.

What sessions can exhibitors attend?

The exhibitor badge allows admittance to the exhibit hall, non-restricted symposia, and the Plenary session.

How can I find out who is exhibiting at the meeting?

The current listing of exhibitors can be found here. 

Is there a reception in the exhibit hall?

Yes, the welcome reception in the exhibit hall is Friday, August 8th from 5 p.m.- 6 p.m.

How can I view a listing of attendees?

A list of all registered attendees can be found here

Where is the exhibitor service desk?

A service center located in the back of the exhibit hall and staffed by representatives of all official contractors will be open on Wednesday, August 6, 2014 through Sunday, August 10, 2014.

Press

How can I register to attend the meeting?

Only individuals who are acting in an editorial capacity for a recognized print, online, or broadcast news organization may register as press. To qualify for a press badge, press must complete the application for press credentials and submit bylined samples of their work. If you have attended a previous scientific meeting of the Academy, provide bylined samples of your coverage from that meeting. If you have not attended a scientific meeting of the Academy, submit bylined samples of your coverage of the specialty of dermatology. Freelance writers must submit a letter of assignment on the news organization’s letterhead. Within 7 to 10 days of receipt, applications are reviewed. Notification of your registration status will be e-mailed to you.

Where will press registration be at the meeting and what are the hours?

Press registration will be located in Grand Ballroom Foyer and will be open Thursday, August 7th from 8 a.m. - 5 p.m. and Friday, August 8th from 8 a.m. - 5 p.m.

Have an additional question about registration? Email us at registration@aad.org. 

Have a general question about the meeting? Email us at AskMe@aad.org.

 




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