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Housing

Hotel accommodations and reservations

The hotel reservation deadline has now passed. For more information on the official AAD hotel and a map of its location, click on the link below.

Hotel reservation guarantee policy

Reservations must be guaranteed with a credit card. The credit card expiration date must be later than August 31, 2014. The card provided will be charged a one (1) night’s room and current sales tax deposit the week of July 14, 2014.

Hotel reservation cancellation policy

Before, Wednesday, July 9, 2014, 12 p.m. (CT), a $100 per reservation cancellation fee will be processed to the credit card listed for your guarantee. This fee is applicable regardless of cancellation reason or method.

After Wednesday, July 9, 2014, 12 p.m. (CT), one (1) night room & current sales tax per reservation will be processed to the credit card listed for your guarantee (see Hotel Reservation Guarantee Policy above). This deposit is non-refundable.

Starting Monday, July 14, 2014, you may contact the hotel directly for changes and cancellations. Cancellation fees will apply regardless of cancellation reason or method.

Failure to check in on the scheduled date of arrival will result in a “no-show fee” of one (1) night’s room & current sales tax and cancellation of the reservation.

Hotel reservation changes

Prior to July 9, 2014, 12 p.m. (CT)
Changes can be made online by clicking the link provided in the “Change” section of your confirmation letter or the “Already Registered” section of the registration website.

Between July 9, 2014, and July 14, 2014
Reservations are being transmitted to the hotels. No changes or cancellations to hotel reservations will be accepted during this time period.

Starting July 14, 2014, until check-in
Changes need to be made directly with the hotel.

Arrival or departure date changes will be accepted until hotel check-in date and are based on hotel availability.

 




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