Affiliate function space request
Space assignment deadline
The priority space submission deadline is Friday, Sept. 12, 2014. After this date, space will be available on a first come, first serve basis.
Initial space assignments will be emailed by Oct. 29, 2014. Submissions received after Oct. 29 will receive an assignment within 7 to 10 business days.
Once meeting space is assigned
- Fill out a form for each space request. Example: If group has a meeting and a lunch and wants each in a separate room, please fill out separate form for each room
- Requests for multiple rooms near each other will be considered but not guaranteed
- Groups may request a maximum of one (1) room at the Headquarters Hotel (San Francisco Marriott Marquis) for more than one day on a 24-hour basis
Once you receive the space assignment/approval, you will work directly with the hotel/venue to set up billing, and confirm the details of the event. You must contract with the assigned hotel. Food and beverage minimums and/or meeting room rental charges may apply. If you cancel your function, you may be liable to pay a cancellation fee to the hotel.
In planning your meeting(s), make note that the scientific program will start on Friday, March 20th at 7:15 a.m. and end on Tuesday, March 24th at 5:30 p.m. Policies & guidelines for functions will be outlined on the submission form.
Please e-mail AADeventrequest@aad.org
and a member of the Meetings & Conventions staff will respond.
Function request form
Please select the request form below that corresponds with your affiliation:
Affiliate/reunion group function request
(Includes non-exhibitor: specialty society meetings, editorial and advisory board meetings, educational sessions, and social functions) Note: If you do not already have a log in for this site, click: "not a member, create an account" to create a login
Exhibitor function request
(Includes: offices of exhibiting companies and third party companies representing exhibiting companies)
International exhibitor affiliate function request
(Includes: International divisions of confirmed domestic exhibitors, and International companies with co-marketing agreements with confirmed exhibitors)