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Housing

Hotel accommodations and reservations

The hotel reservation deadline has now passed. 
For a complete listing of official AAD hotels and map, click the link(s) below.

Hotel accommodations after housing deadline

To make a hotel reservation after the housing deadline of February 25th, click on the link below.  Please note, AAD discounted rates are no longer guaranteed.

Hotel guarantee, cancellation, and change policies

Hotel reservation guarantee policy

Reservations must be guaranteed with a credit card. The credit card expiration date must be later than March 31, 2015. The card provided will be charged a one (1) night’s room and current sales tax deposit the week of March 2, 2015.

Hotel reservation cancellation policy

Before Wednesday, February 11, 2015 at 12 p.m. (CT), a $100 per reservation cancellation fee will be processed to the credit card listed for your guarantee. This fee is applicable regardless of cancellation reason or method.

After Wednesday, February 11, 2015, 12 p.m. (CT), a one (1) night’s room & current sales tax per reservation will be processed to the credit card provided for your guarantee (see Hotel Reservation Guarantee Policy above). This fee is applicable regardless of cancellation reason or method.

Starting March 2, 2015, you may contact the hotel directly for changes & cancellations. Phone numbers for the main host hotels will be posted on the AAD website, www.aad.org/AM15.

Failure to show on day of anticipated arrival
Failure to check-in on the scheduled date of arrival will result in a “no-show fee” of one (1) night’s room & current sales tax and cancellation of the reservation.

Hotel reservation changes

Before Wednesday, February 25, 2015, at 12 p.m. (CT)
Changes can be made online by clicking the link provided in the “Change” section of your confirmation letter or the “Already Registered” section of the registration website.

Between Wednesday, February 25, 2015, and Monday, March 2, 2015.
Reservations are being transmitted to the hotels. No changes or cancellations to hotel reservations will be accepted during this time period.

Starting March 2, 2015, until check-in
Changes need to be made directly with the hotel.

Arrival and departure date changes will be accepted until hotel check-in date and are based on hotel availability.

Note: Switching hotels after February 25, 2015 will result in the loss of the one (1) night room and current sales tax deposit.

 

 





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