2025 AAD Annual Meeting: Media resources
The American Academy of Dermatology is pleased to welcome media to the 2025 AAD Annual Meeting from Friday, March 7, through Tuesday, March 11, in Orlando, Florida.
Press registration is now open.
Important dates
The housing deadline is Wednesday, February 12, at 12 p.m. (CST).
Advance press registration deadline is Friday, February 14, at 12 p.m. (CST).
Individuals producing editorial content or assigning editorial content for recognized print, online, or broadcast news organizations are eligible for press credentials. If your application is approved, your meeting registration fees will be waived.
Journalists and editors are encouraged to apply for press credentials in advance by February 14, 2025, at 12 p.m. (CST) using the online Press Registration Application. All media who register on-site must apply for press credentials in the Press Office immediately upon arrival.
Members of the media who wish to cover the Annual Meeting remotely should register in advance in order to have access to the meeting abstracts.
To apply for press credentials, all media must complete the Application for Press Credentials and submit the following:
Those who have attended a previous AAD scientific meeting must provide bylined samples of coverage from that meeting.
Those who have not attended an AAD scientific meeting must submit bylined samples of coverage of the specialty of dermatology.
Samples originally produced in another language must be translated to English, with a clearly denoted byline.
Freelance writers must provide a letter of assignment on the news organization’s letterhead. Freelance writers who have attended a previous AAD scientific meeting must provide bylined samples of coverage from that meeting in addition to their letter of assignment.
Editors assigning articles to other writers must present the following:
Photo identification, such as a driver’s license or passport, and one of the following:
Business card with your name and position listed on your media outlet’s website, or
Proof of your position stated on the editorial page of your media outlet’s online website.
Social media is not an accepted form of identification.
Editors assigning articles to other writers are required to submit their published editorial content from that writer to Rose Manzi at rmanzi@aad.org no later than May 11, 2025. Failure to comply with this requirement may lead to being prohibited from attending subsequent meetings.
The Academy highly recommends that media interested in attending the Annual Meeting apply for press credentials online prior to the conference.
Important note
The housing deadline is Wednesday, February 12, at 12 p.m. (CST).
Advance press registration for the 2025 Annual Meeting closes on Friday, February 14, 2025, at 12 p.m. (CST). After this date, you must submit your application on-site.
Please note: Submitting your application on-site does not guarantee press credentials.
Immediately upon arrival at the meeting, all media must visit the Press Office, located in Room W205A in the Orange County Convention Center, to either pick up their press badge (if their application for press credentials was approved in advance) or to apply for press credentials on-site. Only those who are approved for press credentials prior to the meeting are ensured access to the meeting.
For additional help, please email rmanzi@aad.org.
Press office location and hours
The press office is located in Room W205A in the Orange County Convention Center.
Press office hours are as follows:
Saturday, March 8 - Monday, March 10: 8:00 a.m. - 5:00 p.m. (EST)
Tuesday, March 11: Office closed
Meeting sessions
Press guidelines
Video information and sign-up
Video recording is only permitted in areas designated by AAD Communications staff. Approaching meeting attendees for on-the-spot interviews is not allowed.
A video interview room, as well as additional recording spaces, will be available at the Orange County Convention Center. These locations must be reserved in advance and will be available on a first-come, first-served basis. You can reserve these locations on-site at the Press Office, Room W205A.
Equipment set-up and take-down must be completed within your reserved timeslot. Equipment cannot be stored in the Press Office.
If the designated video areas are not available during your desired interview time, please speak to AAD Communications staff.
Frequently asked questions
What is the official release time of the poster and late-breaking abstracts?
The official release time of posters is Friday, February 28, 2025, at 9:00 a.m. (CST). For Late-Breaking Research Session 1, the abstract content is embargoed until 9:00 a.m. (EST) on Saturday, March 8, 2025. For Late-Breaking Research Session 2, the content is embargoed until 1:00 p.m. (EST) on Sunday, March 9, 2025.
Where is the exhibit hall located?
Level 2 – West Halls AB. Posters will be displayed in the West Hall B4 located on Level 2 of the West building of the Orange County Convention Center and will be available online starting at 7:00 a.m. (EST) on Friday, March 7, 2025.
Exhibit hall hours
Friday, March 7: 10:00 a.m. - 5:00 p.m. (EST)
Saturday, March 8: 10:00 a.m. - 5:00 p.m. (EST)
Sunday, March 9: 10:00 a.m. - 3:00 p.m. (EST)
Where can I view the e-posters?
E-posters will be accessible online starting Friday, March 7, 2025.
Which sessions can press attend?
Registered press will have access to:
Focus Sessions, Symposia, and Forums after all meeting attendees have been seated.
Courses after all ticketed attendees have been seated. If a ticketed event is overcrowded, entry may be prohibited due to fire code regulations.
Restricted Sessions except for live demonstrations or hands-on sessions. Press without a ticket may attend this session, but need to stand in the back of the room until 15 minutes after the session starts. They may then take a seat.
The Opening Ceremony, which includes a keynote speaker, on Friday, March 7, from 5:00 p.m. - 6:30 p.m. (EST).
The Plenary Session, which includes the AAD’s annual business meeting, on Sunday, March 9, from 9:00 a.m. - 12:00 p.m. (EST).
Technical Exhibits and Electronic Poster Exhibits during regular business hours. Technical exhibits will be located on Level 2 – West Halls AB. Posters will be displayed in the West Hall B4 located on Level 2 of the West building of the Orange County Convention Center and will be available online starting at 7:00 a.m. (EST) on Friday, March 7.
Press are prohibited from attending:
Live demonstrations (C001 and C005)
All workshops
Media Training: Developing and Delivering Key Messages (C003, C004, C007 and C008)
Welcome Reception
AAD business/operational meetings (beyond the plenary), including Board of Directors, Advisory Board, council, committee and task force meetings, and any special meetings/forums of the AAD membership.
The AAD may restrict attendance at any session for patient confidentiality or any other reason. In such cases, registered media will be notified in advance. An attempt may be made to provide news or information from that session in an alternate manner, pending cooperation from the faculty involved.
Can I take photos or record audio or video at the meeting?
Audio may be recorded for personal use only (i.e., for gathering information) and not for rebroadcast or reproduction. If you are recording for quotation, the speaker’s permission must be obtained in advance.
Registered press may conduct video interviews or live social media broadcasts as long as permission is granted by the AAD Communications Department and filming takes place in one of the designated locations indicated by Communications staff. Video areas will be available on a first-come, first-served basis; media must reserve time slots in advance by visiting the Press Office.
Registered press are prohibited from taking photographs with any device in the technical exhibit hall.
Registered press may not photograph scientific material, including slide presentations and poster exhibits, for publication. Attendees are required to sign an attestation during registration stipulating that they agree that the photos will only be used for personal, non-commercial use.
Registered press are prohibited from video recording in the scientific sessions, in the technical exhibit hall or the poster exhibit area.
If you are found in violation of the rules listed above, your press credentials may be revoked.
Contacts
Media contacts
Rhys Saunders
rsaunders@aad.org
Shelby Homiston
shomiston@aad.org
Press registration questions
rmanzi@aad.org
Social media
Follow the Academy on social media and join the conversation with the hashtag #AAD2025.
For news and updates from the 2025 AAD Annual Meeting, follow our member-facing accounts:
For skin, hair, and nail news throughout the year, follow our public-facing accounts:
General questions about the meeting
Find answers to frequently asked questions about the 2025 AAD Annual Meeting.
