Each state society must submit an online grant application. Along with basic information about the state society, applicants must also be prepared to upload the following documents:
1. A two-to-four page narrative description of the proposed advocacy project and the amount of funding being requested. Please do not include a comprehensive report written solely by a lobbyist intended to be informational to the society. This is not helpful in our considerations. The narrative should specifically address:
- State society advocacy background – A complete background includes the history of the society’s advocacy efforts and related activities, and a description of both the level of involvement of the society’s leadership and the level of support from the general membership. Narratives should delineate such details as key society members dedicated to advocacy, state society’s political action committee activities, and attendance at grassroots and advocacy training sessions— through the AADA or other sources, and the state society executive director’s attendance at the State Society Executive Conference held in conjunction with the AAD Annual Meeting. Please include all other advocacy objectives for the upcoming legislative session.
- Advocacy plan – An advocacy plan is a detailed explanation of the society’s specific goals and objectives, and the activities planned to meet those goals and objectives. This portion of the narrative should include such things as discussion of the project timeline, advocacy tools, collaborating/supportive organizations (i.e. state medical society), anticipated outcomes, anticipated challenges/difficulties, and political climate (e.g. strength of legislative sponsor, support from committee chair, partisan issues). If applicable, please also include any information on the qualifications of key personnel, including contract lobbyists. Please describe the likelihood of success if the grant is awarded.
- Project Budget – A strong projected budget for the advocacy project includes information on anticipated expenses and anticipated income, specifies how the grant funds will be used, and outlines available funds from the society to be dedicated to this project. Societies that show independent financial effort to support their own initiatives receive greater consideration.
2. List of 2016 society officers.
3. State society bylaws.
4. Completed W-9 form.
5. Completed form 990.
6. Financial audits (if available).
7. Copy of the state society’s budget: 2015 budget and proposed budget for 2016 showing income, expenses, and reserve accounts.
8. Optional supporting documents: Letters of support, lobbyist contract (if applicable), meeting minutes outlining discussion of proposed activities, advocacy communications from previous years, etc.
Complete the application.
Please note: Priority review will be given to state societies that are applying for the first time or have only received one prior grant award. State societies that have received two or more previous grants will not be eligible for funding consideration until all other received applications are evaluated, except at the discretion of the State Policy Committee in the case of extenuating circumstances.