Dermatology Electronic Health Record Manual (dEHRm)

The Dermatology Electronic Health Record Manual (dEHRm) was developed in 2009 and revised in 2011 for dermatologists and practice staff as a guide through the EHR adoption process. This manual is a comprehensive toolkit designed to help assess practice needs and readiness to:

  • Adopt automated health information technology (HIT) systems.
  • Identify and assess the functionality you need in an EHR before approaching vendors.
  • Compare quotations and bids from vendors for EHRs.
  • Understand the level of effort and time required for implementation and training, as well as for support and maintenance.
It also highlights the benefits to your practice when you adopt an EHR, which include:

  • Earning federal incentives for making meaningful use of certified EHR technology.
  • Improving quality of care and patient safety.
  • Increasing productivity.
  • Expediting billing, eliminating chart-pull and archiving costs, and reducing transcription costs.
  • Enabling participation in the federal government’s EHR Incentive and electronic prescribing programs.

Learn more about these and other benefits to your practice by downloading the dEHRm now

Tools to help you get started

As a flexible online resource, the dEHRm can be used in whole or in parts based on your practice needs. Refer to sections of interest as well as download and incorporate model tools (worksheets, tables and checklists) which will help document your progress through the entire EHR selection and implementation process.

Using the tabs below, choose which section or sections of the dEHRm you would like to view and download individual PDFs of each model tool.

The dEHRm offers a number of tools to assess the readiness of your practice for an EHR.

This section of the dEHRm helps you organize the EHR project, develop a communication plan, set goals and establish expectations for achievement, as well as initiate change management.

The dEHRm offers a number of tools to guide your selection of an EHR product and become familiar with contract negotiation.

It is very important to select a vendor that can provide the functionality you desire. These tools will help you evaluate demonstrations, site visits, reference checks and corporate investigations.

This section of the dEHRm helps you plan and manage your implementation, training, testing, rollout and go-live strategies.

  • Worksheet #16: Issues log
    This tool will help you align your expectations with the vendor as to what will be accomplished and when. This includes resolving issues as they arise, employing a formal change control process, conducting system build, and revising workflows and processes as enabled by the EHR.
  • Worksheet #17: Training plan tool
    This tool can be helpful to assure all users get trained on all aspects of the EHR at the time they need the training.
  • Worksheet #18: Testing plan tool
    This tool helps you put into place the steps needed to test your EHR prior to go-live.
  • Worksheet #19: Go-live checklist
    This list will help the first day of use go as smoothly as it can.

Lessons learned
After the first few days of go-live, it is a good idea to schedule a debriefing session with the new users. This will bring forth any issues that weren't picked up during the support for go-live.

  • Worksheet #20: Acceptance testing checklist
    Acceptance testing ensures that all modules have been implemented and successfully tested as planned, all outstanding issues have been resolved, user adoption rates, user satisfaction rates, and patient satisfaction rates all reflect goals, and return on investment is demonstrated.